medical clinic sms

Today, SMS for healthcare solutions provides a simple way to reach patients with personalized text messaging services. You will be hard-pressed to find someone who is not sending and receiving text messages each day. However, text messaging is no longer for social interactions. In recent years, it has become a powerful tool for various businesses, especially in healthcare environments.

Texting provides the healthcare industry with an avenue for improving clinical collaboration and enhancing patient communications. SMS platforms make customer communication fast and straightforward in healthcare for everything from test results to scheduling appointments. Also, messaging can be used to send notifications about maintenance schedules to the relevant stakeholders. Better still, patients are more likely to read your text messages than any other communication form. So, using SMS services by healthcare providers helps conveniently deliver personalized text messages to patients.

SMS automation ease communication between healthcare organizations and patients. It is a nice way of showing your clients that they are special and you care about them.

SMS for Healthcare Providers

When it comes to healthcare organizations, they are diverse workplaces 24/7. They must deal with walk-ins and paperwork and take care of patients. Thanks to the innovation of SMS for healthcare, providers can now focus less on patient communications and more on patient wellbeing. In healthcare, SMS is now the gateway for reliable messaging. That is why many healthcare providers across the globe are embracing text messaging to communicate with patients, stakeholders, staff, and doctors.

For most people, texting is more popular than talking on the phone or sending emails. Security is the most important feature when looking for a text message service in healthcare. Often, the healthcare industry handles personal and sensitive patient details. So, you must choose a secure messaging platform. It is critical to verify insurance, confirm appointments, or even exchange medical documents.

With proper security measures in place, texting in healthcare offers considerable benefits to patients and healthcare providers. It is an efficient way of remaining in touch throughout the care process. The use of secure text messaging services in healthcare has been a massive boost to productivity. It results in better resource utilization, better continuity of care, shorter wait time, improved staff morale, and fewer medical errors.

Upholding Facility Protocols and Guidelines

Medical facilities are increasingly embracing text messaging to enforce social distancing by eliminating crowded waiting rooms. Through SMS, healthcare workers can alert patients to wait in their vehicles in the parking lot. This ensures patients are well-informed about the new check-in procedures.

Also, hospitals send SMS messages to doctors, nurses, and other staff to ensure there are enough people to keep up with the patient demand. A mass text messaging system makes it possible to keep your team informed. With such a system, you can easily send an afternoon meeting reminder, updates on hospital maintenance and housekeeping protocols, or a good morning message.

SMS Security and HIPAA Compliance

The ability to guarantee patient confidentiality is the hallmark of healthcare communication. So, any form of communication, including text messaging, in healthcare organizations must be HIPAA compliant. HIPAA regulations protect personally identifiable health details during transmission or when stored in electronic format. The regulation requires proper administrative, physical, and technical safeguards. Reasons for these safeguards:

  • Encryption: Apart from specific texting platforms, SMS communication is by default not encrypted. This increases the chances of text messages being intercepted.
  • Delivery: After a text message is sent, it is impossible to recall if it goes to the wrong person. It is a small mistake with serious repercussions.
  • SMS Firewall: Most text messaging providers support cloud backups which can be accessed on other devices in the right circumstances. Therefore, copies of the text messages will remain on the service provider’s servers.

Fortunately, providers today use advanced technology built with the progressive needs of the healthcare sector in mind. is HIPAA compliant SMS text messaging service you can customize to patient preferences. Also, you can use it to automate messages like SMS reminders, health tips, and clinical questionnaires.

HIPAA does not hinder the use of text messages in healthcare organizations. It is acceptable for nurses, doctors, and other healthcare professionals as well as patients to communicate through text message. However, organizations must use HIPAA-compliant text messaging platforms to enjoy the benefits of text messaging in healthcare.

To be HIPAA compliant, the platforms must ensure that protected health information is not accessible to unauthorized individuals. To accomplish this, text messaging platforms incorporate technical safeguards to meet the availability, confidentiality, and integrity of electronic Protected Health Information (ePHI) as set out in HIPAA regulations.

Uses for SMS in Healthcare with Templates and Examples

In today’s connected world, healthcare providers are going the extra mile to make healthcare convenient for patients and staff. Recently, the healthcare space has been increasingly adopting text messaging, and patients have happily embraced it.

To keep up with a fast-moving world, timely patient communications play an essential role. This will make your patients feel they have the support they need. It could be friendly appointment reminders. Healthcare organizations are currently sending text messages to introduce themselves, their services, and their activities. If you want to popularize your brand, you can rest assured that introductory text messages stand out.

Here are some healthcare text message templates you can use for various purposes.

Appointment Reminders

A major source of inefficiency in hospitals is missed appointments. Many healthcare organizations are now using SMS to reduce the number of no-shows in appointments. Studies indicate that sending reminders through SMS decreases missed appointments compared to postal reminders and no reminders.

The most common reason patients cite for missing an appointment is forgetting. Therefore, SMS reminders help eliminate the primary reason proactively. Often, your patients have a lot to think about. Therefore, sending friendly appointment reminders or medication reminders is a nice way of extending your care.

Template for an Appointment Reminders

[LASTNAME], your appointment is booked for [DAY-MONTH] at [TIME]. Please arrive 30 minutes early with your referral letter. To reschedule, call [PHONE-NUMBER].

Template for Prescription reminders

[MEDICAL-OFFICE]: Hi [PATIENT-NAME], this friendly reminder lets you know it is time to renew or request a fresh prescription. Use [WEBSITE] to book an appointment.

Aftercare Management

More service experience enterprises are taking up check-ins with clients regardless of whether they are personal trainers or hair salons. They are even more effective in the healthcare sector since they help physicians and support staff help clients between appointments. But, usually, it is up to the patient to choose if they want it.

When dealing with demoralized, forgetful, or unable patients, a physician reaching out can improve the customer experience. Busy practitioners do not have to manage automated follow-ups. Operational or support staff can take care of responses and escalate issues whenever they receive serious feedback. Ultimately, patient engagement coupled with feedback loops will benefit your relationships and ensure better patient care.

Template for Aftercare Management

Hi [LASTNAME]. It has been almost a year since your last checkup with us. Maintain good health through regular checkups – book now at [LINK]. [HEALTHCARE-ORGANIZATION].

Healthcare Notices

To improve healthcare outcomes, providers are using text messages to promote preventive solutions. Healthcare enterprises are using text messages to create opportunities and awareness among patients to support patients in taking care of their health in the long term. At the same time, these health tips are helping decrease unnecessary patient visits.

A recent study shows that SMS messages supported the end of a prostate educational initiative in African American men since 65% favored receiving more information through text. Another study in Spain found that 68% of women who attend breast cancer screening exams got a text reminder 3 days before compared to those who get physical letters.

SMS is widely becoming a tool for behavior change and patient care. Thanks to mobile devices, healthcare providers can now get ahead of a patient’s needs, which is a win-win for all. Regardless of the long-term outcomes, effective communication through personalized engagements will help your patients maintain long-term relationships with a caring feel.

Template for Healthcare Notices

Hey [LASTNAME], did you know [CONDITION] can be prevented through [PREVANTATIVE MEASURE]? Check this [LINK] on ways you can protect yourself from [CONDITION]. Kind regards, [HEALTHCARE-ORGANIZATION].

Prescription Updates

Poor adherence to medication after discharge is a common problem causing relapses in conditions. Patients who receive text prompts for refilling their medications are more likely to adhere to their treatment regimen than those who do not. Failure to adhere to the treatment regimen is a huge problem that creates poorer patient outcomes and high costs when the condition worsens.

With SMS services, you can send automatic reminders to your patients for reorders. For example, a pharmacy may send refill reminders to patients who order 2-month supplies of their medication.

Template for Prescription Updates

Hi [LASTNAME]. It’s Mike from [PHARMACY-NAME]. Your [DRUG-NAME] is due in 2 weeks. Would you like us to refill and send it to you? Reply Yes or No. Thank you.

Emergency Alerts

Sometimes, hospitals need to communicate effectively, even during an emergency. Long before the pandemic, text messaging was revolutionizing the healthcare sector. During the pandemic, most healthcare organizations relied on text messages to reach patients quickly.

Considering the continuously changing conditions coupled with the significance of public health notices, professionals in the healthcare sector require strong and effective communications tools. SMS has been the go-to solution in emergency services for everything from emergency alerts to serving the disabled to texting the police and sending alerts of potential wildfires.

There is always a need for additional emergency communication protocols in the healthcare industry. You should always have prepared automatic text announcements for various scenarios.

Template for Emergency Alerts

An evacuation order has been issued. Evacuate the premises immediately and wait for further instructions.

Why Do Patients Miss Appointments?

In 2017, the Medical Group Management Association (MGMA) surveyed more than 143 patients to establish ways medical offices can optimize their schedules.

Most patients who missed their appointments (52.4%) indicate they simply forgot to cancel or attend. Another 28.6% cited recording the wrong date and time for the appointment, while 23.8% reported work and traffic as some of the issues that made them miss their appointments.

As the numbers clearly indicate, patients tend to miss their appointments when not communicated or reminded clearly. The best way to avoid missed appointments is to utilize robust automated messaging services to timely remind patients in advance.

Allow Patients to Communicate with Healthcare Staff via SMS

With, you get a full suite of communications that even lets patients and staff communicate. Although texting is a popular method of communicating personally, it is increasingly gaining support in professional interactions.

Gone are the days when healthcare engagement was done through faxes and pagers. Currently, texting is quickly becoming the norm, and healthcare institutions send text messages to remind patients of future appointments.

Also, patients can use text to cancel appointments, significantly decreasing the number of no-shows. Apart from sending an appointment reminder, healthcare providers use text messaging to alert patients about delays. In return, it decreases the patient’s wait time and enhances the patient experience.

Increasingly, patients are receiving prescription reminders, which helps decrease uncollected prescription refills. Patients increasingly appreciate these services. In addition, this mode of communication streamlines communication between the different members of the care team.

Text messaging in healthcare organizations is helping decrease the cost of healthcare provision. As well, it assists with patient relationships and staff satisfaction. The less time staff waste means extra time treating patients.

Reduce Missed Appointments With SMS Appointment Reminders

By sending SMS appointment reminders, you will significantly decrease the number of missed appointments. These reminders deliver immediate benefits to all parties, not just the healthcare provider but also the patient.

Do you want to improve patient communication at your healthcare facilities? Tap into the smart text scheduling tool at and have text reminders sent 24 hours before each appointment. Also, your medical facilities can decrease the wait times for specialist appointments.

Rather than calling to book an appointment, the healthcare provider can send the first message recommending the appointment. The client can then use the provided option to book the appointment and save time and money in the process. In the message, the facility can encourage the patients to answer with a keyword to accept the appointment. After receiving the keyword from users, the application will group the text by date and time.

Benefits of SMS Solutions for Clinics and Doctors

Most modern hospitals are relying on mass SMS as their communication tool of choice, and it is easy to understand why. Texting is a fast and effective way of reaching patients and employees.

SMS is Cheaper

Compared to making phone calls, sending text messages is way cheaper and more convenient. What’s more, unlike text messaging, most people do not like talking on the phone with businesses. They would rather text.

Guaranteed Responses

Most people, especially young people, will not pick up calls from numbers they do not know. However, they will comfortably read and respond to text messages.

Ease of Reach

An SMS messaging service makes communicating with the entire staff and patients easy. With automation, SMS allows healthcare facilities to communicate efficiently even during peak periods and emergencies.

Would Patients Want to Receive a Text Reminder? Let’s Ask Them

Patients prefer text reminders over phone and email reminders. No patient wants to forget their appointments, but sometimes life gets in the way. Reminder calls are less effective since so few people answer phone calls. Besides, phone calls are more intrusive compared to text messages. It is common for a phone call to interrupt you when you are doing something important.

Although reminder letters and postcards are personal, they tend to be expensive compared to text messages. Often, patients do not receive and open these at the right time. In some cases, patients discard them immediately, or the wrong person receives them. No wonder few patients prefer these over text messages.

What Else Can Medical Offices Do with Text Messages?

Medical offices have a few more uses for text messages apart from sending the usual reminders and engaging with patients. For instance, medical institutions use text messages to nurture patient relationships. To accomplish this, medical facilities are texting patients with useful health tips. Once you introduce live customer service representatives, you can use Textback to free up your team members.

With Textback, your team can easily respond to your patients wherever they are. Also, the support staff can use their smartphones. As such, your staff can provide a personalized customer experience effortlessly. In a competitive world, if you respond faster to your patients than your competitors, you get to have a remarkable competitive advantage.

SMS Makes It Easy for Sick and Elderly Patients to Communicate with Healthcare Staff

In healthcare, the ability to communicate effectively with patients differentiates great healthcare from good health care. No wonder more healthcare institutions are making texting an essential part of their communication strategy. Most healthcare facilities turn to texting for patient outreach.

The SMS for healthcare technology is effective in sending patients and staff clinical alerts and reminders. In clinical studies, text messages seem to double the odds of adhering to medication. For instance, medication reminders are unobstructed and less embarrassing to patients. In return, it makes patients more receptive to treatment. Moreover, as a healthcare provider, you can track the receipt of messages to ensure they reach your client.

In senior living facilities, text messages benefit patients, their families, and the facility. Text messages will keep contacts up to date, build trust, and save time while delivering informational and emergency SMS messages fast. Currently, the foundation for excellent patient care in elderly facilities is effective communication, resulting in better patient and family relationships. Caregivers in senior living facilities have a lot of benefits from using text reminders. The service will keep your team connected, save resources, and provide emergency management, offering peace of mind to residents and their families.

Technology is changing how senior living facilities operate today. As more residents use personal mobile devices, institutions are shifting away from traditional communication methods with residents, staff members, and families. Senior facilities are now relying on mass text messaging tools such as

How to Set Up SMS for Your Healthcare Business gives you a free trial with no credit card required so that you can test its features. This way, you get to know if the platform is the right fit for you. You get to try unlimited messages on the platform for 2 weeks. Here are the steps for setting SMS for healthcare providers:

Choose an SMS Platform

Choosing the right platform is essential. Textback offers everything you need to start improving your healthcare organizations.

Sign Up on

Visit the official website to start your free trial to try all the features free of charge.

Fill In the Requested Details

You will be requested to fill out a form and choose your password. Once you are done, click the Create Account button.

Upload Contacts and Create a Campaign

Texback will allow you to add contacts. Now, use the SMS messages menu to start your mass outreach campaign.

Why Healthcare Providers Love

Whether you want to connect with patients, manage healthcare staff, or make appointment reminders, SMS is the most effective way of communicating. Since everyone reads their text messages, implementing a text messaging application will save the time and energy it takes to make phone calls.

It is a system anyone can use to provide mass texting and 2-way conversations. You can use the service to create a custom SMS plan for your healthcare facility for a dynamic communication process between your patients and staff. With, you get a customized healthcare SMS solution for everything from general medical practices to mental health facilities.

This comprehensive text messaging solution lets you send appointment alerts, patient-oriented notifications, and medication reminders. The one-to-one interaction with your clients means you can easily stay up to date with your patient’s wellbeing and healthcare outcomes. Some of the popular features in this SMS for healthcare application include:

  • Smart text scheduling
  • Smart triggers
  • Autoresponders
  • Automated event messages
  • Global coverage


How can I send medical information via SMS?

It is easy. You only need to choose a reputable text messaging provider that suits your interest and meets HIPAA legislation. Afterward, upload your client contacts and send custom texts to your patients.

What concepts should I use for SMS solutions?

It all depends on the type of facility you are running. For example, if you are running a clinic, your needs will differ from someone running a hospital. At the end of the day, the aim is to communicate with your patients effectively via their mobile devices.

How to find the right audience for medical SMS solutions?

The process of finding the right audience for medical SMS solutions is straightforward. You first need to get the consent of your clients to use their data before you can start sending messages to them. Once you get consent, you can begin using a text messaging service provider.

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